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RMS
Accounting Modules
Admin / General
Send individual or broadcast email
to customers or vendors.
Easily create Excel worksheets from any tables using
SQL queries. Save and recall queries.
Administrator has the ability to
give permission to different users by module all the way down to the specific
activity.
Printing mailing labels for vendors
and/or customers made easy.
Archiving rather than purging
available for AR, AP, OE and INV, allows the retrieval of information for
reports at any time.
Notes and Pending tabs for use on
customers or prospects which allows the user to log all communication that is
time and date specific.
Batch or non-batch modes to the GL.
Complete audit trail.
User-friendly modules.
Look up screens on any fields that contain tables.
Laser checks from blank check stock.
Report engine with print preview.
Written documentation in MSWord format.
Pop up calendar that is accessible from any date field.
General Ledger
Flexibility when creating GL account numbers.
Charts for Income, Expenses, Assets, and Liabilities.
Modified table layouts to make ad hoc reports
and data extraction simpler.
Utilize up to 13 accounting periods each year.
Define up to 100 individual cost centers for
pinpoint financial reporting.
Consolidate data for up to 100 different
divisions/companies.
Ability to edit previous year’s transactions.
Print financial reports from the previous year.
Create, track and edit your company’s budgeting.
Enter and edit general and recurring journal
transactions.
Generate automatic reversing entries.
Post transactions to multiple G/L accounts.
Check Reconciliation.
Sub-Ledger Reports.
Parent Roll up Account.
Cash Receipts Journal.
Option of having all detail posted to the GL or
a roll up for the day’s transactions.
Interfaced with all modules.
Accounts Receivable
Charts for Aging.
Unapplied payment report allows you to keep up with
the unknowns.
Auto-apply feature makes entering payments
significantly easier.
Refund option that automatically creates
transactions in Accounts Payable.
Open item billing.
Generate single and recurring transactions.
Easily track past due invoices.
Process full and partial payment of invoices.
Generate late charges on past due invoices.
Maintain multiple tax codes and shipping addresses
per customer.
Capable of printing customer’s statements.
Interfaced with all modules.
Accounts
Payable
Cash Requirements Report.
Check Register and easy check voiding capabilities.
View P.O.’s while entering vendor invoices.
Commissions generated by invoice or item based on
pmt or invoice date.
Charts for Aging and Invoices Due.
User defined check formatting.
Process partial or full payment of invoices.
Easily apply one-time or recurring expenses.
Process manual or system generated accounts payable
checks.
Minimize expenses by tracking and taking advantage
of vendor discounts.
View and print vendor accounts showing current
payables and payments.
Support for laser checks from blank check stock.
Write checks from multiple checking accounts.
Print an “Instant Check” without an invoice.
1099’s are generated.
Interfaced with all modules.
Sales
Order / Invoicing
Ability to receive the 850 document electronically.
EDI integrated. Once an EDI order is electronically
received, it updates the open order file. Eliminates the manual entry of the EDI orders.
Ability to generate UCC-128 labels and sending the
856 document.
Send the 810 document electronically while also
posting to your AR and GL which again, eliminates the double entry of the invoice in your
accounting software and then again in the EDI software.
Group Invoicing - complete
any number of invoices at one time without keying each
Routing Request (753/754)
for EDI retailers
Automatically generate
total cartons, weight, and VICS BOL
Import scanned data into
box counts for UCC-128 labels
Print UCC-128 labels to a
file for other locations to print the labels
Print retailer specific
carton item content labels
Ability to send electronic
catalogs to retailers
Can receive new EDI PO's
twice daily
Purchase order creation directly from customer
orders.
Contract Pricing.
Ability to purge inactive customers.
Easily manage back orders and detailed back order
report.
Table of sale prices makes it easy to set up
promotional prices for a range of dates.
Charts for Sales and Invoice Detail.
VAT support (value-added tax).
Sales report by month and product type.
Generate orders, invoices and quotes.
Enter/Edit customers on the fly.
Create and fill backorders.
Picking slip allows pickers to know how many
cartons they should have of one item and also total cartons for an order.
Easily change customer quotes into orders and
orders into invoices.
Track sales activity per salesman.
Process recurring customer orders without
re-entering data.
Enter orders from multiple locations.
Preformatted laser forms for invoices, orders &
quotes.
User can add logo to quotes, orders and invoices for
laser forms.
Generate recurring invoices on a weekly or monthly
basis.
Option of reprinting posted invoices.
Option of reprinting packing slips/picking slips.
Customize pull list,
packing list, and labels for each customer
Import sales orders and
customer data from our Show Program
Import Boomerang sales
orders and customer data
Import Show Room Solutions
sales orders and customer data
Interfaced with all modules.
Inventory / Purchasing
Ability to purge inactive items.
Send P.O.’s via email instead of printing and
mailing/faxing.
Create a separate ETA per item in a P.O.
Ability to add comments to each P.O. line item.
Aptitude for auto-PO for all or individual vendors.
Sales by vendor report.
Item history display shows all movements at a glance.
Multi-level bill of material.
Build-to-order or build-to-forecast.
Material requirements report including BOM explosion.
Production scheduling.
Update production scheduling based on new orders.
Control multiple warehouse locations.
Maintain and sell inventory items as a kit.
Enter/Edit purchase orders and receipts.
System tracks in transit inventory.
Ability to reserve product per location.
In inventory item setup, ability to view the sales
P.O.’s and the vendor’s P.O.’s.
Update inventory items manually.
Physical inventory entry made easy.
Ability to scan and import inventory counts
Track sales activity by individual item.
Multi-level Pricing for each item.
Interfaced with all modules.
Payroll
Easy routine when handling recurring payrolls.
New employee listing.
Support for tips and similar forms of income.
Payroll Summary Report.
Year-To-Date tab to employee edit form.
Default bank accounts for check printing.
User-defined check formatting.
Enter and edit employee time sheet data.
Define unlimited voluntary and involuntary tax
deductions.
Tax tables are easily updated without program changes.
Perform check reconciliation.
Easily generate your standard payroll without
re-entering data.
Reprint payroll checks even after posting.
Track payroll costs by job.
Unlimited number of municipal and state taxes per
employee.
Support for laser checks from blank check stock.
Print payroll checks from multiple checking accounts.
Fixed
Assets
Enter asset acquisitions, transfers and retirements.
Choose straight line, accelerated, decelerated or
define a method of depreciation.
View up to date accumulated depreciation of company
fixed assets.
Calculate up to 13 accounting periods for each asset.
Consolidate fixed assets by tax district.
Job
Costing
Track income and Expenses by job or project.
Automatically generate Job Costing data when
entering invoices in the Accounts Payable and Order Entry modules or when processing Payroll.
Consolidate costing data by job number or cost center.
Enter job costing data manually.
Contact
Manager
Send emails to customers and prospects.
Breakdown customers and contacts into groups for
easy tracking.
Schedule and view pending actions (calls, meetings,
etc.)
Up to the minute access to customers accounts
receivable information.
Generate invoices for customers from within the
Contact Manager.
Generate preformatted letters for a contact using
templates that you create using your word processor.
View customer sales history.
Maintain multiple contacts for each customer or
prospect.
Point of
Sale
Support for credit card authorization with ICVerify.
Support for customer pole displays.
Option for purging inactive customers.
Table of sale prices makes it easy to set up
promotional prices for a range of dates.
Minute-by-Minute graphical display of sales from all
registers.
Changes to customer and contact tables allows easier
updating from POS module.
Reprint old Invoices.
Supports an unlimited number of registers per store
and an unlimited number of stores.
Can be used with all types of scanners.
Supports cash drawers and receipt printers.
Can distinguish between UPC codes and company’s own
item number for scanned items.
Pick lists for items and customers.
Permits collection of customer information if desired.
Seamless integration with General Ledger and
Accounts Receivable.
Extremely fast operation. Almost all input can be
done from numeric keypad.
Easy to use and easy to learn. Most cashiers can be
trained in less than an hour.
Permits (and tracks) price overrides by cashiers.
Simple price check function.
Allows management to broadcast messages to all, or
individual registers.
Support for both receipt and invoice printers.
View history of specific customer sales.
Accept multiple payment types on the same transaction.
Hold transactions.
Add comments to transactions.
Edit or view prior transactions. (edit only before posting)
Utilities
Ability to generate a
custom report with any information stored in the tables
In depth Report Builder
tutorial for easy practice sessions to learn how to design reports
Quick Books import and
export made easy
Import and Export to RMS
via text files
Many types of Import and
export
After
Hours
Allows the user to setup a time to run system
reports and post the different functions in the different modules.
System backs up prior to running reports and posting.
If there is an error on a report, the program skips
that function and continues onto the next setup report and posting.
User can bypass any function each night.
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Previews / Updates
Below you can preview
several complete features within a module. Major Updates are also listed.
Add / Edit Item Preview
Inventory In-Transit Preview
Inventory Receipts Preview |
